Section 6: Leave Management
Section 6: Leave Management
Manage staff time off with leave requests, approvals, and reporting.
Tutorials in This Section
6.1 Understanding Staff Leave Allowances
Learn how leave allowances work in Luminate. Configure salon-wide leave settings including default allowance, carryover policy, and leave year start. Understand which leave types deduct from allowance and how to set individual staff overrides.
Time: 10 minutes
6.2 Requesting and Managing Leave
Submit leave requests with dates, leave types, and half-day periods (AM/PM). Check your allowance balance before requesting, and manage pending requests by editing or cancelling them.
Time: 10 minutes
6.3 Approving and Rejecting Leave Requests
Review pending leave requests as a manager. Check for conflicting appointments, approve requests with confirmation, or reject with a required reason. Request leave on behalf of staff members.
Time: 10 minutes
6.4 Leave Reports and Year-End Management
Access the Leave Report to view team-wide allowance summaries. Export data for payroll or records, and understand how year-end carryover is calculated automatically.
Time: 8 minutes
Recommended Reading Order
For new users, complete these tutorials in order:
- 6.1 Understanding Staff Leave Allowances - Configure leave settings first
- 6.2 Requesting and Managing Leave - Learn the staff workflow
- 6.3 Approving and Rejecting Leave Requests - Learn the manager workflow
- 6.4 Leave Reports and Year-End Management - Team-wide reporting
Quick Reference
Leave Types
| Type | Colour | Deducts from Allowance |
|---|---|---|
| Holiday | Green | Yes |
| Sick | Red | No |
| Unpaid | Grey | No |
| Compassionate | Purple | No |
| Maternity | Pink | No |
| Paternity | Blue | No |
| Other | Amber | No |
Request Status Flow
| Status | Description |
|---|---|
| Pending | Awaiting manager review |
| Approved | Leave confirmed |
| Rejected | Request declined (reason provided) |
| Cancelled | Withdrawn by requester |
Essential Leave Tasks
| Task | Tutorial | When |
|---|---|---|
| Configure leave settings | 6.1 | During initial setup |
| Request time off | 6.2 | When planning leave |
| Review pending requests | 6.3 | Regularly (check Leave page) |
| Export leave data | 6.4 | Monthly or before year-end |
| Set staff allowance override | 6.1 | For non-standard allowances |
User Permissions
| Feature | Owner | Admin | Manager | Staff | Receptionist |
|---|---|---|---|---|---|
| View own leave balance | â | â | â | â | â |
| Request own leave | â | â | â | â | â |
| Request leave for others | â | â | â | â | â |
| Approve/reject leave | â | â | â | â | â |
| View Leave Report | â | â | â | â | â |
| Configure leave settings | â | â | â | â | â |
Next Steps
After completing Section 6, move on to:
- Section 5: Scheduling and Roster Management - Schedule staff working hours
- Section 2: Daily Operations - Manage appointments and calendar
Last Updated: January 2026