Compliance, payroll, and peace of mind
Handle the back-office without the headaches. Stay compliant, pay your team accurately, and protect your business.
Stay insured. Stay compliant.
Proper skin test records aren't optional; they're essential for insurance. Luminate tracks every test, alerts you before expiry, and flags clients who need a new test before their colour appointment. Records are digital and audit-ready, with no paper filing.
- Digital skin/patch test logs
- Automated expiry alerts
- "Test required" warnings at booking
- Full audit trail for insurance
GDPR without the headache
When a customer asks for their data you can provide it, and when they want to be forgotten you can anonymise their records while keeping your business data intact. Consent tracking is built in.
- Data access and export
- Right to be forgotten (anonymisation)
- Marketing consent tracking
- Communication preferences per client
Staff scheduling, simplified
See who's working when at a glance, drag to adjust shifts, and duplicate weeks to save time. No more spreadsheets or WhatsApp groups.
- Visual weekly roster
- Drag-and-drop shift editing
- Duplicate weeks and patterns
- Break time configuration
Leave requests that don't get lost
Staff request time off through Luminate and managers approve or reject with a click. Allowances are tracked automatically, so there's no more spreadsheet confusion about who has days left.
- Holiday, sick, unpaid, and other leave types
- Approval workflow
- Annual allowance tracking
- Carryover policies
Price by experience
Junior stylists charge less than directors. Set up experience levels once, assign staff, and pricing adjusts automatically across your service menu.
- Custom experience tiers (Junior, Senior, Director)
- Level-specific pricing per service
- Commission rate overrides by level
- Simple staff assignment
The right access for the right role
Owners see everything while receptionists see only what they need, with five clear permission levels so you control who can do what.
- Owner, Admin, Manager, Staff, Receptionist
- Granular permission controls
- Secure login with invitations
- Remove access instantly when staff leave
Track hours accurately
Know exactly how many hours each team member worked, scheduled and actual, with the figures ready for payroll instead of guesswork.
- Scheduled hours from roster
- Break time deductions
- Export for payroll
- Date range filtering
End the spreadsheet struggle
Different rates for services and retail, varying percentages by seniority, bonuses for targets: commission gets complicated. Set your rules once and Luminate calculates it all automatically.
- Flexible commission rules
- Real-time earnings visibility for staff
- Automatic calculation at pay period end
- One-click payroll export
Payroll-ready in one click
Rostered hours, commission, and adjustments are all calculated in one report, ready to export and send to your accountant.
- Combined hours and commission
- CSV export for any payroll system
- Period approval workflow
- Historical records kept
Multiple salons, one login
Own more than one salon? Switch between them instantly, with each location keeping its own data, staff, and settings, and one subscription per salon managed from one account.
- Instant salon switching
- Independent data per location
- Unified owner access
- Simple multi-location management
Ready to simplify your back office?
Start your free 30-day trial. No credit card required.